Gathering feedback from your workshop attendees is best done by handing the attendee a simple evaluation/survey form during the workshop and collecting it before they leave the room. Using our OMR software and services, we can make this a hassle-free undertaking for you. For your next event, utilize our expertise and technology to make your life a lot simpler.
How do we handle your Workshop Evaluations?
1. The starting point is your
contacting us to talk about your project. We want to know things like how long your conference evaluation is, how many workshops or breakout sessions you have and how many attendees, if one evaluation template is sufficient or if you need a customized conference evaluation form for each workshop, whether you plan to print the forms yourself at the conference or prior to the event, if you collect the evaluation forms separated out by session, if you want to scan the conference evaluations yourself, what kind of report you want, what your turn around time is, … All of this is best discussed over the phone. It allows us to assess your project and prepare a quote.
2. Once the project parameters are set we will design a custom OMR-compatible workshop evaluation form that you can print on-site on any laser printer or, of course, ahead of time if that is more convenient.
3. After you have collected the filled-in workshop evaluation forms, theys are
scanned using a standard document scanner. You can use your own scanner, rent one from us or simply send us the forms and we do the scanning for you.
The document scanner creates an image (TIF) that is then read by our OMR software. Our OMR software drops the captured data directly into a customized Excel spreadsheet. Depending on how we set it up for you, you can scan the forms for each workshop as a separate batch and then assign a workshop (batch) ID when the data gets posted into Excel. Or the workshop evaluation forms can be fitted with a unique workshop ID, which can be bubbled-in by the attendees or pre-printed as either bubble or 2D barcode. If the workshop evaluation form contains a workshop ID, all forms can all be scanned together and sorting into workshops is left to the Excel spreadsheet.
4. Once the data from the workshop evaluation form is in our Excel spreadsheet we utilize macros to perform various tasks. The two main tasks you will be interested in are each initiated at the click of a button:
We review the data one record at a time looking for possible errors such as double-marks and no-marks. To make the correction easy, the image of the workshop evaluation form in question is displayed on the right side of your computer screen while the actual spreadsheet data is highlighted on the left side. To correct an entry you simply override the data in the spreadsheet cells.
When all data is reviewed you can generate the reports. For a conference or convention with break-out sessions or workshops, it is usually desirable to generate a separate report for each workshop or session. We have made this easy by automatically creating a separate Excel report for each workshop at the click of a button. These individual reports can then be emailed to the instructors.
We would love to provide you with a customized OMR-based solution to help you gather feedback from workshop attendees at your next conference or convention. Please
contact us to discuss your next event.
