Control what scores student see in their portal

Control what scores students see in their portal

One of the main reasons for the student portal is so students can view their test scores. In the past, those scores were available in the Student Portal as soon as the tests were graded. We have now released a new feature that allows you to control what test scores and what section scores a student sees. Maybe you want to give the instructor first dibs on review the test before the student sees it? Maybe you want to wait until you can discuss a homework assignment together? Whatever your reason, now you can.

In Preferences – Web Panel under Student Portal, we’ve added a new option that lets you set the default behavior for the account. By default, these boxes are all checked, meaning that when a student completes an Online Answer Sheet, their test scores are immediately displayed in the Student Portal. If a scanned bubble sheet was graded because you processed it through BubbleScan Web, the scores are displayed in the Student Portal. And if you manually enter responses though OnlineScoreTracker, the scores are immediately visible in to the student.

If the boxes are unchecked then the test scores originating from one of these data entry methods are not visible in the Student Portal until an admin, supervisor, or instructor specifically releases them to be displayed there.

There are two places where scores can be released for display in the Student Portal.

The first place is the TESTS menu.

In a new column labeled “Student Portal” we have placed a visibility status icon. You can click on an icon to view what sections of that test are visible in the Student Portal.  As you have probably already guessed, a solid eye means all test sections are visible, including the full student report, a crossed-out eye means no scores are visible at all, and a gray or dotted-lined eye means some scores are visible to the student along with a preliminary/partial score report.

The status is changed by selecting one or more tests of the same test type and selecting “View/Hide in Student Portal” from the ACTION dropdown menu. The menu option will not be available when tests of different types (i.e. ACT and SAT) are selected.

The other place is the the SCORES menu of a particular student.  Hovering over the “eye” icon shows what sections are visible, clicking on the icon allows you to edit the status for each section or for the entire test.

When all the sections of a test are visible to the student, we also display the full student report. We have several different versions for SAT and ACT, if you haven’t checked out the newer ones, maybe this is a good reminder to do just that.

When not all the sections of a test are visible to the student, we are displaying a preliminary or partial, simplified test report that looks something like this:

If your test has been mapped to test categories or skills, the respective sections will also be shown:

By |2020-06-09T13:42:23-06:00June 9th, 2020|BubbleScan, Tutorial|Comments Off on Control what scores student see in their portal

Get Students to Set Their Own Password

Get Students to Set Their Own Password

You are about to create student profiles in your OnlineScoreTracker account and you know you want your students to access their Student Portal so they can take online tests and view their scores online.

We think a slick way to communicate the necessary information to the students is to use a keyword of “verify” in the password field when you create the student profile and a customized “Set Password” email template. Our system will automatically send a personalized email to every new student along with the login details and a link to set their password. Here is how this works in detail:

1. Review and if necessary modify the email template “Set Password” – or create your own. This is the email that gets sent to the student.  To review and edit this template go to Tools – Email – Templates, then click on the Edit pencil associated with the template “Set Password”:

You can change the title of the email and any of the text. Here is what it says by default (at least at the time this post was written):

Email Title:

Welcome - please set your password

Email Message:

Dear {{firstname}}, We have set up your own Student Portal.The Student Portal allows you to:
1. see and print all your score reports,
2. read messages we may leave you from time to time, and
3. fill out online answer sheets for practice tests or home work assignments you may be taking at home.

To set your personal password, please click here:
{{set_password_url}}
You can then log in at any time by visiting:
{{url}}
and providing your username:
{{username}}
and your personal password.

We look forward to working with you to prepare you for the ACT/SAT.

Your team at {{account}}

The special codes in {{ }} are filled in by OnlineScoreTracker. Here is what the email looks like that is based on the above template.

2. With your email template in place, you now want to tell our system that it should use this email template when the automatic email is sent. To do this click on Tools – Preferences and locate the section on “Creating Student Accounts” and then choose the email template for “Email Template when password = Verify”:

3. When you now add the student profile to your OnlineScoreTracker account all you need to do is specify a password of “verify”. There are three ways (manual, csv, API) for you to add student profiles and the “verify” password works the same for all three methods.

By |2020-06-03T14:25:04-06:00June 3rd, 2020|BubbleScan, Support, Tutorial|Comments Off on Get Students to Set Their Own Password

Test Students Remotely With Online Answer Sheets

You’ve probably had to close down your facility during this coronavirus outbreak and gone over to tutoring students online.

Using our Online Answer Sheets you can administer practice tests remotely.

Provide the student with a practice test, then ask them to log into their OnlineScoreTracker student portal and fill out their responses on an Online Answer Sheet.

Tests are graded immediately and the student report is available to the student through their student portal.

Here is how it works.

In the ADMIN PORTAL:

  1. Select a student or, if you have organized your students into classes, select a class.
  2. Select ONLINE TESTS.
  3. Click on ADD and select the test(s) you want to assign to the student or to the students of the class.
  4. After the test is added to your list of Online Tests, click on the blue test name to modify any of the settings.

In the STUDENT PORTAL:

The student(s) can now log into their Student Portal, click on TAKE A TEST, select the test type and then the test.

Each test section is started separately.

The student can choose to enter their responses by selecting radio buttons

or by typing in letters.

By |2020-03-23T13:38:36-06:00March 21st, 2020|BubbleScan|Comments Off on Test Students Remotely With Online Answer Sheets

New Single Page PSAT Bubble Sheet

March 12, 2020:

Today we updated our OnlineScoreTracker grading system to use the new single-page PSAT bubble sheet.

As a customer you can access this new form in two ways:

1. Preprint Bubble Sheets

2. Blank Bubble Sheets

  1.  Preprint Bubble Sheets:

    1. Select a UNIT (group, class, program, site, region) or one or more students (either from the UNIT menu or from the USERS-STUDENTS) menu.
    2. Select PRINT BUBBLE SHEETS from the ACTION dropdown button.
    3. If you’ve selected one or more UNITS (in the example below, I selected multiple classes) you will get an additional screen with some printing options:
    4. You will then be asked to select the test type (you want PSAT) and then the answer key.
    5. Eventually you get to the screen where you can specify the test date and choose to print the b/w bubble sheet (default) or the red version of the bubble sheet. If you select the red version please make sure to PRINT in color and to later SCAN with DROP OUT RED enabled. You will not be happy with the results if you do not follow these instructions!!
    6.  We still recommend that you print the forms at 100% to ensure reliable reading of the marks later. In your desktop version of Adobe Reader (or Acrobat) this setting is called “Actual Size”.
      Recently, we’ve noticed that Chrome now offers the option to not shrink the printed page. The new setting is found under More Settings – and is called Scale: Custom with a value of 100.
      A good way to check if your form is printing at 100% is to look at the black alignment squares at the top. The squares are 1/4″ x 1/4″ and should be about 1/4″ from the top and either side of the printed page. It doesn’t have to be exact, but if one of the squares touches the edge of the paper, or is cut off, or is 1/2 inch or more from the edge of the paper, proper reading by our system can be compromised.
  2.  Blank Bubble Sheets:

    The other place to access and print blank bubble sheets is through TOOLS – PRINT BUBBLE SHEETS. Just click on any of the links.

If you have any questions or comments, as always, we’d love to hear from you.

Also, if you see test types in any of these screen shots that you would like to use in your account, we’ll gladly enable them for you.

By |2020-03-12T09:58:12-06:00March 12th, 2020|BubbleScan, Support|Comments Off on New Single Page PSAT Bubble Sheet

New PSAT bubblesheet

We are updating the PSAT form very soon.

Currently we are using a 2-page form, the new form is more compact and is a 1-page form.

If you have any concerns about our abandoning the 2-page form, please contact us right away.

When we switch to the single page form (most likely the first part of next week), the old 2-page forms will no longer be recognized by the OnlineScoreTracker.

When you pre-print bubble sheets with student data, we will be printing on the new 1-page PSAT form.

If you have concerns, please reach out now, otherwise, enjoy the convenience of the single page PSAT form.

Thanks for being great customers.

new PSAT bubblesheet
By |2020-03-05T17:47:18-07:00March 5th, 2020|BubbleScan, Support|Comments Off on New PSAT bubblesheet

ACT C03 December 2019

Key for ACT C03 December 2019 Now Available

The key for ACT C03 from December 2019 is now available in our OnlineScoreTracker as key #73.

OnlineScoreTracker will generate a basic report for this test key.

Existing customer will need to activate this key.

Go to KEYS, select ACT, then scroll to #73 or search for C03. Select the key and choose ACTIVATE from the Dropdown menu.

By |2020-01-24T15:39:53-07:00January 24th, 2020|BubbleScan|Comments Off on ACT C03 December 2019

Help Us Design 2020

Help us Design 2020

Two big enhancements to the OnlineScoreTracker for 2020 are:

  1. New Student Reports for SAT/PSAT, ACT
  2. Practice Questions

We would love to get your input as we create the specifications for our development team.

Here are some higher level guidelines:

1. We do not want to create a stand-alone practice solution, but something that supports you, the tutor, our customer. Khan Academy and the ACT Online Prep are beautiful examples. We do want to develop something along those lines. But, again, our commitment is to you, the tutor, and we want our solution to support you.

2. Every test question can now be assigned to a difficulty level and up to three custom categories (or skills). The ability to do this is in place and has been for several weeks (or months). We want to modify our SAT/PSAT and ACT reports so they can utilize this additional information.

3. Our vision is that we our 2020 SAT/PSAT and ACT student reports provide very ‘actionable’ information to the student and the tutor. What should the student work on?

4. As the tutor you can then assign ‘practice modules’ to the student, which is a set of practice questions focused on a particular topic.

5. We will provide content, but you will have the ability to create your own list of custom categories/skills, your own questions, and assemble your own ‘practice modules’ using either your own questions or draw from our questions.

6. We will monitor the quality of questions using point-biserial correlation and the difficulty index. Our goal is to keep updating questions so eventually we only have the BEST questions in our system.

If you have thoughts or ideas regarding what should be on the new student reports, what they should look like, or how the ‘test questions’ should be handled, please reach out to me now (before the end of December 2019).  Thank you for being great customers. It’s a pleasure working with you and for you. – Joerg Weser

Contact me with ideas and comments
By |2019-12-17T16:19:18-07:00December 17th, 2019|BubbleScan|Comments Off on Help Us Design 2020

PSAT 8/9 – PreACT – PreACT 8/9

We are looking to add support for PSAT 8/9, PreACT, and preACT 8/9 to our system in the first quarter of 2020.

Anyone interested? Does anyone have answer keys for practice tests?

Please contact me.

Joerg Weser

By |2019-12-10T18:41:17-07:00December 10th, 2019|BubbleScan|Comments Off on PSAT 8/9 – PreACT – PreACT 8/9

SAT #10

Thanks to one of our customers we were finally able to get our hands on the scales for CollegeBoard’s Practice Test #10 from The Official SAT Study Guide 2020 Edition (ISBN 978-1-4573-1219-9). This answer key is listed as test/key ID #10 in our system. It is the same test as the retired test 5OSA03 from Oct 2018.

We have mapped the answers to our category list and student reports generated using our key will show the question category analysis.

As always you need to activate the key in your account before you can use it.

And you are welcome to use our key as a basis for your own custom category mapping.

By |2019-07-23T09:43:40-06:00July 23rd, 2019|BubbleScan, Support|Comments Off on SAT #10

ACT #5 and SAT #9

A detailed student report is now available for Test #5 (19MC5)  from The Official ACT Prep Guide 2019/2020  – ISBN 978-1-119-58050-8. This answer key is listed as test/key ID #62. It is the same test as the retired test A10 from Dec 2017.

A detailed student report is also available for Practice Test #9 from College Board . This test is currently only available in the book The Official SAT Study Guide 2020 Edition (ISBN 978-1-4573-1219-9). This answer key is listed as test/key ID #9. It is the same test as the retired test 5NSA03 from Oct 2017.

Detailed student reports include a mapping of each question to a category, such as “Quadratic Equations” or “Radicals and Rational Exponents”.

For a complete list of our ACT and SAT categories, please click here.

Many of our customers enjoy the convenience of using our categories. However, if you would prefer to use your own, this is not a problem at all. Please contact us for more information on how to install your own list in your account and map answer keys to your custom ACT or SAT categories.

The new keys are automatically added to your account, but must be activated by you. Simply go to KEYS, click on either ACT or SAT, select the new test keys and choose “ACTIVATE” from the ACTION dropdown box.

We have not been able to obtain the scales and subscores for SAT Practice Test #10 (Oct 2018 QAS) in the same book. If you have access to them, please considering sharing them with us so we can add this test key to our database as well.

By |2019-07-17T12:26:05-06:00July 17th, 2019|BubbleScan|Comments Off on ACT #5 and SAT #9